PRIVACY POLICY

Last updated: September 23, 2026

1. Purpose

              West Orange Tennis Club (“the Club,” “we,” or “our”) respects your concerns about privacy and values the relationship we have with you.

              This Privacy Policy describes the types of personal information we collect online at www.westorangetennisclub.com (the “Website”), and how we use the information, with whom we share it, and the choices and rights available to you regarding our use of the information. We also describe the measures we take to protect the security of the information, how long we retain it, and how to contact us about our privacy practices and to exercise your rights.

              By accessing and using our Website, you agree to the terms of this Privacy Policy and you agree to the collection, use and disclosure of your information in accordance with this Privacy Policy. This Privacy Policy does not cover any website other than the Website.

              By using the Website, you agree to the collection and use of information in accordance with this policy.

2. Acceptance of This Privacy Policy

PLEASE READ THIS PRIVACY POLICY CAREFULLY TO UNDERSTAND OUR POLICIES AND PRACTICES REGARDING YOUR INFORMATION AND HOW WE WILL TREAT IT. YOUR USE OF OUR WEBSITE MEANS THAT YOU ACCEPT THE TERMS OF THIS PRIVACY POLICY. YOUR CONTINUED USE OF OUR WEBSITE AFTER WE MAKE CHANGES TO THIS PRIVACY POLICY SHALL BE DEEMED TO BE YOUR ACCEPTANCE OF THOSE CHANGES SO YOU SHOULD PERIODICALLY CHECK THIS PRIVACY POLICY FOR UPDATED VERSIONS. IF YOU DO NOT AGREE WITH THIS PRIVACY POLICY OR OUR TERMS OF USE, WHICH ARE INCORPORATED HEREIN BY REFERENCE, THIS MEANS YOU HAVE CHOSEN NOT TO USE OR ACCESS OUR WEBSITE. BY USING OUR WEBSITE, YOU ALSO REPRESENT THAT YOU ARE AT LEAST THE AGE OF MAJORITY IN YOUR STATE OR COUNTRY.

 

3. Changes to This Privacy Policy

              We will only use Personal Information in the manner described in this Privacy Policy in effect when the information was collected from you or as authorized by you. However, and subject to any applicable consent requirements, this Privacy Policy may be updated periodically to reflect changes in our personal information practices. We will indicate at the top of the Privacy Policy when it was most recently updated.

4. Collection of Personal Information

a. Information We Collect About You and How We Collect It

We may collect several types of information from and about users of our Website, including:

  • information which identifies you personally, such as your first or last names, email address, postal address, telephone number, job title, and/or company name (“Personal Information”);

  • information that is about you but, by itself, does not identify you personally, such as your IP address, the type of device you may be using (mobile, tablet, desktop) to visit or access our Website, your operating system, your web browser type, the pages on our Website you have viewed, the frequency of your visits to our Website, your connection speed, and the date(s) and time(s) you may have visited our Website; and

  • any other information you voluntarily provide to us in your communications with us (via e-mail, secure server, faxes, mail, etc.).

We collect the types of information described above either:

  • Directly from you when you provide it through our Website such as by signing up for e-mail newsletters from our Website, completing forms on our Website, or sending us emails or messages through our Website;

  • Directly from you through other means that we make available at our discretion and that you elect to utilize; or

  • Automatically as you navigate through our Website. Information collected automatically may include your usage details, IP address, and information collected through cookies, web beacons, and other tracking technologies.

              Any electronic communication sent to us through our Website or via e-mail may not be secure and thus may be at risk of disclosure to third parties. As noted in the “Data Security” section below, transmissions over the Internet are not 100% secure at all times. Please also be aware that the sending of electronic mail to our professionals or through other contact/address provided on the Website does not create a client relationship between you and the Club, and the contents of any such electronic mail are not privileged.

 

b. Information Collected Through Automatic Data Collection Technologies

              As you navigate through and interact with our Website, we or certain of our third-party service providers may use automatic data collection technologies to collect certain information about you such as your computer equipment, browsing actions, and patterns, including but not limited to:

  • Details of your visits to our Website, including traffic data and other communication data and the resources that you access and use on our Website; and

  • Information about your computer and Internet connection, including your IP address, operating system, and browser type.

The information we collect automatically is statistical data and is not intended to identify you personally. It helps us to improve our Website and to deliver a better and more personalized experience, including by enabling us to:

  • Estimate our audience size and usage patterns;

  • Store information about your preferences, allowing us to customize our Website according to your individual interests; and

  • Recognize you when you return to our Website.

 

The technologies we use for automatic data collection may include:

  • Cookies (or browser cookies). A cookie is a small text file placed on the hard drive of your computer or device (mobile, tablet, or desktop computer). Cookies placed on your computer by our Website are called “first-party” cookies, and those placed by third parties are “third party” cookies. You may refuse to accept browser cookies by activating the appropriate setting on your browser such as a “Do Not Track” feature or delete or “flush” all cookies from your web browser. However, if you select such a setting or delete all cookies you may be unable to access certain parts of our Website. Unless you have adjusted your browser setting so that it will refuse cookies, our system will issue cookies when you direct your browser to our Website. To learn more about cookies and other tracking technologies, including how to disable them, please visit http://www.allaboutcookies.org/. Please note that some cookies are essential to the functioning of the Website and deleting or disabling them will reduce the Website’s functionality.

  • By visiting or registering for our Website, you consent to our use of first-party and third-party cookies and other automated technologies we or third parties may use to collect information about visitors to our Website.

5. How We Use Your Information

We use information that we collect about you or that you provide to us, including any Personal Information:

  • To present our Website and its contents to you;

  • To provide you with information or services that you request from us;

  • To market our services to visitors to our Website;

  • To conduct research to improve our services and Website;

  • To notify you about changes to our Website or any services we offer or provide through it;

  • To respond to your inquiries and to deliver email messages like special offers, updates, newsletters, and service announcements; and

  • To fulfill any other purpose for which you provide your information or for any other purpose for which you provide your consent.

6. Disclosure of Your Information

              We may disclose aggregated information about our Website users, and other information that does not identify any individual, without restriction. We may disclose Personal Information that we collect or you provide as described in this Privacy Policy:

  • To our subsidiaries and affiliates;

  • To fulfill the purpose for which you provide the Personal Information;

  • To contractors, service providers, and other third parties we use to fulfill the purpose for which you provide the information, in accordance with applicable law;

  • To a buyer or other successor of our business in the event of a merger, divestiture, restructuring, reorganization, dissolution, or other sale or transfer of some or all of our assets, whether as a going concern or as part of a bankruptcy, liquidation or similar proceeding, in which Personal Information held by us about our Website users is among the assets transferred and which may result in the buyer or successor altering the terms of this Privacy Policy or our Terms of Service; and

  • For any other purpose disclosed by us when you provide the information.

We may also disclose your Personal Information:

  • To comply with any court order, law, or legal process, including to respond to any government or regulatory request;

  • To enforce or apply our Terms of Service, this Privacy Policy and other agreements, including for billing and collection purposes;

  • If we believe disclosure is necessary or appropriate to protect the rights, property, or safety of our company, our customers, or others. This includes exchanging information with other companies and organizations for the purposes of fraud protection and credit risk reduction.

7. Data Retention

              We may retain your Personal Information for purposes of providing services to you, for ongoing improvement of our Website, and for better aligning our products and services with your needs.  Where required by law, retention of your Personal Information may be limited to a duration that is reasonable in order to provide the services requested by you. To the extent required by applicable law, we will retain your Personal Information for the duration of our relationship, plus a reasonable period to comply with the applicable statute of limitations or if otherwise required under applicable law.

8. Children

              Our Website is not directed to children under the age of 18 (we define “Children” as minors younger than 18).  We do not knowingly collect or use any Personal Information directly from Children on our Website. Additionally, adult users of the Website who are parents or guardians of Children enrolled in our programs must act on behalf of such Children in their communications or other interactions with us via the Website.  Accordingly, we do not knowingly allow Children to order our services, to communicate with us, or to use any of our online services. If you are a parent or guardian and become aware that your child has provided us with information, please contact us using one of the methods specified below, and we will work with you to address this issue.

9. Data Security

              We have implemented administrative, technical and physical safeguards designed to secure your Personal Information from accidental loss and from unauthorized access, use, alteration, and disclosure. All information you provide to us is stored on our secure servers behind firewalls.

              Unfortunately, the transmission of information over the Internet is not completely secure at all times. Consequently, although we do our best to protect your Personal Information, we cannot guarantee the security of your Personal Information transmitted to our Website. Any transmission of Personal Information is therefore at your own risk. We are not responsible for circumvention of any privacy settings or security measures contained on our Website.

              Similarly, for Personal Information collected through means other than our Website, we maintain reasonable technical, administrative and physical controls.

10. Third-Party Websites and Services

              Our Website may contain links to other websites and services not maintained by us. This Privacy Policy does not apply to websites that are not owned by or managed by us nor does it apply to third-party websites to which our Website may link. We make no representations or warranties as to the accuracy or any other aspect of the information on those linked websites. No link to another website should be construed as an endorsement or recommendation of any information, goods or services on such website. In this way, it is your responsibility to understand the terms of any applicable third party privacy policies and address any concerns with such policies to the applicable provider.

              In addition, other websites and services may also reference or link to our Website. These other websites or services described above are not subject to our Privacy Policy and we are not responsible for their content or for the policies or practices they apply to the treatment of your information. We encourage you to be aware when you enter or leave our Website, or surf the Internet, and to read the privacy policies of each website and service that you visit. We do not endorse, screen, or approve, and are not responsible for the privacy practices or the content of, other websites or services.

11.Links to Social Media Platforms

              Our Website also includes links to certain social media platforms, enabled through plug-ins and widgets, for example, that run on our Website, including from social media websites such as Instagram, Facebook, X, LinkedIn, and YouTube.com. These social media platforms may collect your IP address, the page you are visiting on our Website, and may set cookies to enable such feature(s) to function properly. Your interactions with these platforms are governed by the privacy policy of the third party social media website.

12. Accessibility

While we can't guarantee that all the features and functions of our Website will be fully accessible by all people with disabilities, we're committed to making the Website available to all our users, including those with disabilities. If you notice any content, feature, or functionality of the Website that isn't accessible to people with disabilities, please email us at the email listed in the Contact Information section below with the words “Disabled Access” in the subject line. In the email, please provide a description of the specific feature you feel isn't accessible or a suggestion for improvement. We can’t promise that we’ll make the changes you suggest, but we can assure you that we'll take your input seriously and will consider it as we evaluate ways to accommodate all our customers and improve our overall accessibility.

13.Governing Law and Jurisdiction

              All matters relating to our Website and this Privacy Policy and any dispute or claim arising therefrom or related thereto (in each case, including non-contractual disputes or claims), shall be governed by and construed in accordance with the laws of the State of New Jersey without giving effect to any choice or conflict of law provision or rule (whether of the State of New Jersey or any other jurisdiction).

              Any legal suit, action or proceeding arising out of, or related to, our Website or this Privacy Policy shall be instituted exclusively in the federal courts of the United States or the courts of the State of New Jersey. You waive any and all objections to the exercise of jurisdiction over you by such courts and to a venue in such courts. Notwithstanding the foregoing, we retain the right to bring any suit, action or proceeding against you concerning this Privacy Policy in your state or country of residence or any other relevant state or country. YOU HEREBY WAIVE YOUR RIGHT TO A TRIAL BY JURY WITH RESPECT TO ANY CLAIM, ACTION OR PROCEEDING, DIRECTLY OR INDIRECTLY, ARISING OUT OF, OR RELATING TO, THIS PRIVACY POLICY TO THE FULLEST EXTENT PERMITTED BY LAW.

14.Contact Information

              If you have any questions or comments about this Privacy Policy, the ways in which we collect and use your information, your choices and rights regarding such use, or if you wish to exercise your rights to the extent permitted under applicable law, please do not hesitate to contact us at:

Website: https://www.westorangetennisclub.com/

Email: governance@westorangetennisclub.com

Postal Address:

West Orange Tennis Club
1448 Pleasant Valley Way
West Orange, NJ 07052